When setting up a new event level you have several fields and settings to choose from:
Level Info Tab:
- Sort Order - This allows you to select the order the Levels appear in, the lower the number the higher it appears.
- Name - Give your Level a name.
- Description - Give your Level a description letting people know what is included with their purchase.
- Thank You Note - This field allows you to include specific messaging to be included on the Thank You message if this event level is included in a transaction.
- Price - Enter the cost of the Level.
- Non-Refundable Fee - Enter the amount that won't be given back to the purchaser if they ask for a refund.
- Tax-Deductible Amount - Does this amount differ from the cost of the Level, enter it here for internal tracking.
- Qty. Available (blank for unlimited) - Enter the total amount of this level that is available.
- Level Purch. Limit (blank for unlimited) - Enter the total amount of this level that can be selected during a single transaction.
- # of Tickets Per Purchase - Enter how many tickets are included with this level's purchase.
- Start Time - Time the event starts for this particular ticket level if different
- End Time - Time the event ends for this particular ticket level if different
- Days Available - For a recurring event you can select which days of the week this Event Level will be available for selection.
- Sponsorship Level - Select which Sponsorship Level you wish to connect the selection of this Event Level with.
- Level Location - In case your event has multiple locations for the purchaser to choose from.
- Constituent Category - Select the Category a purchaser of this level will be automatically be subscribed to.
Default Gift For - Select which Gift For should be assigned to the transaction record for this Event Level.
Default Fund - Select which Fund should be assigned to the transaction record for this Event Level.
Default Event - Select which Event should be assigned to the transaction record for this Event Level.
Default Appeal - Select which Appeal should be assigned to the transaction record for this Event Level.
Subscribe to Email List - Select which Email List the Constituent who selects this Event Level should be subscribed to.
- Inactive - If you no longer wish this Event Level to appear on the event form mark it inactive.
- Offline Level - Allow for this Event Level to be hidden from the public but allow for internal selection.
- Use Access Code - Allow for only Constituents with a Access Code to select this Event Level.
- Access Code - Enter was values should be used as the Access Code to make selection of this Event Level available.
- Notify when level is sold out - Enter up to 5 email addresses that will be notified when this level sells out.
Upload Image Tab:
Here you are able to upload a single image that will be displayed within the Event Level. Click Select Files to upload your image or drag and drop the file into the box.
Time Tracking Defaults Tab:
The fields on this tab allow you to setup the specifics for a Time Tracking record that will be created based on the selection of this Event Level and when the registrant is checked in for the Event Attendance.
- Create time tracking on check in - This setting will allow for the Time Tracking record to be automatically created when the Attendee for this Event Level is check in for the Event Attendance.
- Constituent Service Category - Select which Category will be assigned to this Time Tracking record.
- Constituent Service Category 2 - Select the second Category that will be assigned to this Time Tracking record.
- Constituent Service Category 3 - Select the third Category that will be assigned to this Time Tracking record.
- Constituent Service Category 4 - Select the fourth Category that will be assigned to this Time Tracking record.
- Use level start & end time - This setting will allow for the Start and End Date/Time for the Time Tracking record to be taken from the Event Attendance Check In and Out.
- Hours/Minutes - If you are not using the previous setting then you can enter the specific Hours and Minutes that will be assigned to the Time Tracking record.
- Dollar Value - Enter a Amount that will be assigned to the Time Tracking record.
