The way your transactions are imported into QuickBooks depends on your mapping in DonorView. Please see below for different mapping options:
1. Map the transactions to Undeposited Funds (as the Debit) and use the DETAILED EXPORT from DonorView. This will create one SALES RECEIPT per transaction and create a customer record for the donor in QB unless it finds an existing customer in QB. Once the sales receipts are in QB, go to Banking > Make Deposit. This will allow you to group individual sales receipts together into one lump sum that will be reflected in your bank account. You are also able to add the processing fees paid for online transactions so they are net together with the incoming transactions. This gives you the best control over what hits your bank account and when it appears so that you can tie exactly to the deposit amounts shown on your bank statement. It also gives you the detailed transactions on the customer records in QB.
2. Map the transactions to a bank account (as the Debit) and use the DETAILED EXPORT from DonorView. This will create one DEPOSIT per transaction in QB and create a customer record for the donor in QB unless it finds an existing customer in QB. The downside of this is that you may have 5 transactions in one day that were deposited as a lump sum. In your bank account in QB, you will see the 5 individual transactions, but on your bank statement, you will only see the total. This could make your bank reconciliation more difficult.
3. Use the SUMMARY EXPORT from DonorView. This will create one GENERAL JOUNRAL transaction in QB for each day. It will sum the amounts up by account and class and create the compound entry in QB for just the totals. This export does not bring any customer information into QB.
Note - if outstanding pledges and payments are posted to QB, then the DETAILED EXPORT will create an INVOICE and PAYMENT instead of the SALES RECEIPT OR DEPOSIT. The mapping in DonorView would use the Accounts Receivable account instead of the Undeposited Funds or Bank Account. If the debit is Accounts Receivable, then it will create an INVOICE. If the credit is Accounts Receivable, then it will create a PAYMENT.