Typically, you only need your cash accounts, undeposited funds (if you use it) and the income accounts. You may want to include the receivable account if you book pledges in Quickbooks.
- Go to Account and then choose Accounting > Chart of Accounts.
- Click on New.
- Add the Account Name from Quickbooks.
- If you use sub accounts, then separate the account names with a colon. For example, Donation Income:Annual Campaign.
- Select the Account Type.
- Enter the Account Number.
- If it is the Undeposited Funds account, then be sure to set it to Yes for this account.
- You can add Descriptions, but they are not necessary.
- Click on Update.
- You can edit or delete accounts by clicking on the icons for that row on the grid.