On the Program Details tab you will need to enter the following items:

 

  • School Year (Required) – Select which School Year this Program is attached to.
  • Term – Select which Term this Program is attached to.
  • Site  – Select which Site this Program operates at.
  • Available On All Sites? – If the program operates all sites you can select this option.
  • Take Club Attendance - When set to Yes checking a Youth Member in for this Program will also check them in under the club site for general attendance.
  • Category – Select which Category this Program is attached to.
  • Local Program – Select the Local name for this Program.
  • Global Program – Select the Global Program name (BGCA Only).
  • Allow Only One Session Enrollment - When set to Yes, enrollments are limited to a single session under this program.
  • Subscribe to Email List - The member being enrolled will automatically be subscribed to the selected Email List.
  • Description – Write a brief internal description about this Program
  • Program Start/End Date(Required) – Enter in the start and end date for the Program.
  • Registration Start/End Date and Time (Required) – Enter in the dates and time people can enroll in the program and when registration ends.
  • Allow Recurring Payments- When set to Yes, payments can be made over a recurring frequency (Weekly or Monthly).
    • Recurring Payment Pay By Date - If full payment of this program is due before the end date of the program enter that due date here. The software will then update the recurring due amount so the program is paid in full by the date entered.
  • Use Member Pricing - When set to Yes, families with an active General Membership can get a discount on these programs.
  • Free Program - If there is no cost to your Program then set this field to "YES". When set to Yes all Pricing and Payment fields will be hidden during the enrollment screens within the Portal.
  • Allow to Pay Processing Fee - When set to Yes, purchasers will be asked if they wish to pay the processing fees for this transaction.
    • Processing Fee Comment - Choose from several different labels which message will explain the fee to the purchaser.
    • Default to Pay Processing Fee - When set to Yes, the box to indicate the purchase will cover the processing fee will be checked be default. The purchaser can still uncheck the box.
    • Require to Pay Processing Fee - When set to Yes, the purchaser will be required to pay the processing fee for this transaction.
  • Notify When Enrollment is Submitted – When set to Yes, enter in up to 5 emails addresses for who should be notified when an enrollment for this Program is submitted.