An In Kind gift is entered by adding a new gift either from the Gifts or Constituents Grid or from within the constituent's record under their Gift Tab.


In Kind contributions are any donation that is not monetary, usually described as materials, goods, or services. Materials would be raw materials used to create or construct something like lumber for building or flour for baking. Goods are items that are complete, like furniture, food, clothing or computer equipment. Services are typically professional services like accounting, legal, and advertising. 


From the gift entry screen, select the gift type In Kind. You may assign a dollar value to the gift  in Amount or leave it as zero depending on the accounting practices your organization has chosen to adopt. Most organizations will leave the Amount field zero and place the value of the item in the Sale Value field down below. If the donor chooses to use the in kind donation as a tax deduction, the IRS rules require the donor to determine the value of the item and provide support for that determination, not the non-profit receiving the gift.


Once In Kind is selected as the Type, new fields will appear to allow you to enter:

  • Item - Enter a description of the In Kind Donation.
  • Quantity - How much of the In Kind Donation did you receive.
  • Weight LBS - How much did the In Donation weigh in pounds. (optional)
  • Date of Sale - If sold, what was the date of the sale. (optional)
  • Sale Value - The estimated value of the item or the actual sale amount if it was sold. The Sale Value field is also used as the value when calculating sales tax for auction items.
  • Current Status - For items that require repairs or need to be prepped, you can assign it a status.
  • Final Disposition - Enter the final state of the item or you decision on what should be done with it.
  • Associated Expenses - Enter the cost to repair or prep the item.




Potential Auction Item? - Select Yes, if you wish to use this item as an Auction Item. Additional fields will become available to begin entering information for the auction. These new fields will all be editable anytime when imported into the auction page.


Potential Auction Item fields include:

  • Starting Bid - the minimum bid amount.
  • Bid Increment - the amount each bid should increase.
  • Buy It Now Price - a price that if entered as a bid would automatically win the item.
  • Sales Tax Amount - this field can be auto-calculated or if there is a flat sales tax amount it can be entered here.
  • Auction Item Category 1 & 2 - you are able to create categories for the types of auction items you have, the two categories are independent and can be set up any way that you desire.
  • Status - what is the status of the receipt of this item, for example is it committed, received or does it need to be picked up.
  • Tags - text field to add searchable tags to this item.
  • Exclusion Option - to choose whether an item is included in online auctions.
  • Solicited By - which constituent solicited the item if that is different than the constituent donating the item.
  • Description - the description of the item, this will be visible on the online auction page and when printing Item Description pages from the Auctions grid.
  • Additional Notes - An internal only text field for internal notes.



All the same fields as a typical contribution entry are available below the in kind item fields including the revenue categories, tributes, matches, soft credits, etc. Be sure to select the remaining fields as appropriate before proceeding to  save the entry.


At the top or bottom of the page, click Save to save the entry. Click Save And New to enter a new gift for this constituent or select Save And Acknowledge to print or send your thank you letter for the contribution.